Merchandise Request Form

Transfers of UVA Athletics Department merchandise, property, and resources to other organizations or individuals are governed by a number of NCAA, ACC and UVA rules and procedures. The following information is requested to help ensure compliance with these rules. All requests must be submitted via this form. Questions may be directed to Please allow at least 6-8 weeks for requests to be completed.

Unfortunately, we are unable to complete requests for high schools/high school booster clubs.

Individuals requesting UVA Athletic Merchandise must read and agree to the following statement:

NCAA Bylaw 12.5 Promotional Activities
12.5.1 Permissible Institutional, Charitable, Educational or Nonprofit Promotions.

A member institution or recognized entity thereof (e.g., fraternity, sorority or student government organization), a member conference or a non-institutional charitable, educational or nonprofit agency may use the student-athlete's name, picture or appearance to support its charitable or educational activities or to support activities considered incidental to the student-athlete's participation in intercollegiate athletics, provided the following conditions are met:

  • The student-athlete received written approval to participate from the director of athletics, subject to the limitation on participants in such activities as set forth in Bylaw 17;
  • The specific activity or project in which the student-athlete participates does not involve co-sponsorship, advertisement or promotion by a commercial agency other than through the reproduction of the sponsoring company's officially registered regular trademark or logo on printed materials such as pictures, posters or calendars. The company's emblem, name, address and telephone number may be included with the trademark or logo. Personal names, messages and slogans (other than officially registered trademark) are prohibited;
  • The student-athlete does not miss class;
  • All moneys derived from the activity or project go directly to the member institution, member conference or the charitable, educational or nonprofit agency;
  • The student-athlete may accept legitimate and normal expenses from the member institution, member conference or the charitable, educational or nonprofit agency related to participation in such activity, provided it occurs within the state or, if outside the state, within a 100-mile radius of the member institution's campus;
  • The student-athlete's name, picture or appearance is not utilized to promote the commercial ventures of any non-profit agency;
  • Any commercial items with names or pictures of student-athletes may be sold only at outlets controlled by the charitable or educational organization (e.g. location of the charitable or educational organization, site of charitable event during the event) or the member institution in which the student-athlete is enrolled and;
  • The student-athlete and an authorized representative of the charitable, educational or nonprofit agency sign a release statement ensuring that the student-athlete's name, image or appearance is used in a manner consistent with the requirements of this section.

NCAA Bylaw 13.15 Precollege Expenses
13.15.1 Prohibited Expenses

An institution or a representative of its athletics interests shall not offer, provide or arrange financial assistance, directly or indirectly, to pay (in whole or in part) the costs of the prospective student-athlete's educational or other expenses for any period prior to his or her enrollment or so the prospective student-athlete can obtain a postgraduate education.

BY SUBMITTING THIS FORM, I, , give my personal assurance to the UVA Athletic Department that the student-athlete's name, image or appearance will be used only in a manner consistent with the requirements of NCAA Bylaw 12.5.1. I affirm (1) I have read and understand the foregoing NCAA Bylaw, (2) I have been given the opportunity to ask questions about the bylaw, (3) the information provided on this form is complete and correct. Further, if the item is to be given as gift, (4) I will inform any individual who receives this item that the item is for the recipient's personal memorabilia and cannot be sold for profit nor donated for any fund-raising activity. (5) The item may not be resold or auctioned through the internet (e.g., eBay, etc.)